Virtual Notary Scams: Red Flags in Online Document Signing Services
The internet has opened up a whole new world of convenience and accessibility when it comes to getting tasks done. Document signing, in particular, has gone through a massive transformation with the rise of virtual notary services. This allows individuals to sign documents remotely, saving time and effort. However, with this convenience comes the risk of online scams and fraud. As virtual notary services become more prevalent, so do virtual notary scams. In this article, we will discuss red flags to look out for when using online document signing services to prevent falling victim to these scams.
The Emergence of Virtual Notary Services
Before diving into the red flags of virtual notary scams, let’s first understand how virtual notary services work and why they are becoming increasingly popular. In traditional notarization, a person must physically appear before a notary public to sign a document. Virtual notary services, on the other hand, utilize digital platforms and video conferencing to facilitate remote document signing. This eliminates the need for individuals to physically meet with a notary, making it easier and more convenient to get documents notarized.
The Rising Number of Virtual Notary Scams
As virtual notary services continue to gain popularity, they have also become a target for scammers. These scams often involve fake notary websites or individuals posing as legitimate notaries. These scammers take advantage of the convenience of virtual notary services and the lack of physical interaction to carry out their fraudulent activities. It is essential to be aware of the red flags to avoid falling victim to these scams.
Fake Websites and Email Scams
One of the most common virtual notary scams is the creation of fake notary websites. These websites have the same layout and design as legitimate ones and can be challenging to spot. They may also send mass emails offering their notary services, claiming a lower price or faster processing time compared to other services. These websites and emails often contain links that, when clicked, can lead to malware downloads, phishing sites, or even identity theft.
Unavailable Notary Public
In traditional notarization, the notary public is required to affix their seal and signature on the document being notarized. However, in virtual notary services, the notary public does not physically witness the document being signed. Instead, they review the signed document to ensure its authenticity and notarize it remotely. Scammers take advantage of this and pose as notaries, requesting documents to be signed without showing up for the virtual meeting. Once the documents are signed and sent back, the notary cannot be reached, leaving the victims with a potentially invalid document.
Inadequate Identification Verification
One crucial aspect of notarization is the verification of the signer’s identity. In traditional notarization, the notary must physically verify the identity of the person signing the document. However, this process becomes more challenging in virtual notary services, which rely on digital identification methods. Scammers may pose as legitimate notary services and skip or inadequately verify the signer’s identity, leading to notarization of documents by unauthorized individuals.
How to Protect Yourself from Virtual Notary Scams
Research and Verify
The best way to avoid falling victim to virtual notary scams is to research and verify the legitimacy of a notary service. Use search engines to look for reviews or complaints about the service. Verify the notary’s credentials and check if they are registered with the appropriate notary governing body. The National Notary Association (NNA) provides a database of registered notaries in the United States.
Avoid Suspicious Emails and Websites
Be cautious of unsolicited emails and websites offering notary services. Legitimate notary services are unlikely to send mass emails offering their services. If you receive an email from a notary service, visit their website directly instead of clicking any links in the email. Check the URL to ensure you are on the official website, and be wary if the website looks unprofessional or has spelling errors.
Confirm Video Conferencing and Identity Verification
Before signing any document, confirm through video conferencing that the notary public is present and able to witness the signing. Also, ensure that the notary takes the necessary steps to verify your identity, such as asking for government-issued identification and taking the time to compare your photo to the one on your ID.
The Bottom Line
Virtual notary services provide convenience in getting documents notarized, but it also creates an opportunity for scammers to carry out their fraudulent activities. By being vigilant and taking the necessary precautions, individuals can protect themselves from falling victim to virtual notary scams. Always remember to research, verify, and confirm the legitimacy of a notary service before signing any documents virtually.
